With the intention of providing an educational experience for Mailman students, Hess Commons is to be used for student educational activities. These activities include but are not limited to:

• Lectures
• Discussion series
• Study space
  
• Forums
• Socials
• Philanthropic
• Speakers

As a result, in order to ensure that students will have an interest in the event proposed, it is requested that all event hosts obtain official Mailman student group sponsorship. This sponsorship does not need to be a financial sponsorship, but more a support for the event. Once a host has received the sponsorship, the sponsoring student organization must do the following:

• Reservation of Hess Commons at: http://www.mailmanschool.org/msphcal/?site=osa At least two weeks prior to event. This will allow proper program planning in regards to program needs. (PLEASE NOTE: reservation needs to include both the name of the host student organization and the co-sponsoring organization/department if necessary. All incomplete reservation requests will not be reviewed and a new reservation submission will be needed).
• All advertisements for the event must be approved by the OSA office. Please submit all flyers/advertisement to Jim Glover at: jg2794@columbia.edu. All advertisement should include the name of the host and any co-sponsor, date, time, location, event title, brief description, and refreshments, if any.
• Only student-focused Dean’s Office or Student Affairs Office events will be considered exceptions to the above.
• All requests for AV services must be requested by the hosting organization. The host organizations must either arrange the room to their desire on their own or submit a billable facilities request. For audiovisual service, please identify the type of AV services needed for the event on the electronic form. Our operations office will handle AV requests during normal business hours 9-4:30pm. Any event after 4:30pm requiring any type of set up or shut down must have a service request submitted to biomedical communications for a charge. Their contact is Sandra Aldea at: sa332@columbia.edu. All events must end by 10pm (this includes exiting of building).

Hours of operation: Hess is open 9am-1am daily as open study space. Student group events and other dean's office student affiliated events take precedence and will often schedule events during these hours. Student group events follow additional guidelines (see Student Group Handbook from the OSA) and end at 10pm at the latest.